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The Conference Committee welcomes your contribution to the 2016 Conference. In order to ensure your presentation runs smoothly, a number of services and facilities will be provided.

Please take the time to read these guidelines ahead of the Conference.

Session Details

Please visit the Conference website prior to your talk to confirm details of your session in the programme. You cannot switch your session time slot unless be prior arrangement with the committee.

General Information

Please visit the registration desk when you first arrive at the Conference to collect your name badge and other related materials.

Time Allocated to Presentation

Each paper has been allocated 15 minutes for delivery plus 3 minutes for questions/discussions. There will then be 2 minutes for delegates to move rooms, if required.
The programme is subject to change, therefore please ensure you check for any changes on the “programme changes” board on site which will have an up to date program.
In the interests of fairness, please ensure that you keep to your allotted time frame. It is essential that presenters keep to time across the entire programme to ensure equity for all and to allow delegates to plan the sessions they wish to attend.
All sessions will have a dedicated chairperson who will introduce presenters to the lectern in sequence. Chairs will time presentations and provide a warning at 5 minutes and 2 minutes remaining.

Audio Visual Equipment

Presenters should arrive at the session room at least 2 hours prior to the start of the session to upload their presentation.
In the unlikely event of a technical problem, a technician will be present onsite to attend to the issue.
Presentations requiring video can be accommodated; however we request that you arrive onsite early to confirm the details and test the facilities.
Please note: Presenters are requested to contact us as soon as possible for requests outside of the standard AV equipment provisions. Note, additional equipment cannot be guaranteed.

Speaker Preparation & PowerPoint Presentations

All presentations are to be in Microsoft PowerPoint format, in the ratio of 4:3 to fit the projector screen.

General guidelines
• Keep slides succinct and simple
• Text size should not be smaller than 24 point - be brief on slides
• Use high contrast text and plain backgrounds

Special Effects
Special effects should be used sparingly. Presenters wishing to use audio effects should advise the onsite audio visual technical staff. Please do not select random transitions in the PowerPoint menu or the audience will notice the effects more than the presentation.
Any presenters wishing to use different presentation software, such as Keynote or Prezi, are asked to contact the Conference Managers in writing prior to the event to check whether this can be accommodated. Please note, Microsoft PowerPoint is the preferred software platform for all presentations.

Please note that the official Symposium language is English and we therefore require that presentations are prepared and delivered in English.

Further Information
If you require further assistance, please contact:

On-Cue Conferences 
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: (03) 928 0620

We wish Oral Presenters all the best with their presentation and thank you for your valuable contribution in making this years NZFSS Conference a success.

Platinum Sponsor


NIWA Platinum


Gold Sponsor

 ESR CHIP Black White SEPTEMBER 2016

Silver Sponsor

Environment Southland Logo

 Living Water logo 2015-01

Aqualinc WaterLogo strapline full colour


Bronze Sponsors

Cawthron logo BLUE  HIGH RES - rgb - design work 






 Field Trip Sponsor

Aparima and Jacobs River Estuary

LWP Landscape Logo Field Trip Sponsor

Morning Tea Sponsor

Landpro Logo Horizontal cropped

Pad / Pen Sponsor



Conference Venue


Ascot Park Hotel
Invercargill's premiere hotel and conference centre. 

At the doorway of Invercargill, Ascot Park Hotel offers not only a quality accommodation but also a conference venue with a number of conference rooms and function amenities. Set in stunning Southland, Ascot Park is the gateway to Fiordland, Catlins and the outlying areas of the Southern Province.

Click here to visit their website

Getting To Invercargill


Air New Zealand provides up to 10 daily flights into Invercargill from Christchurch or Wellington, with flights from all other major cities and towns around New Zealand into those two centres. Click here to visit Air NZ website

The Conference Venue - Ascot Hotel, is approx 12 minutes drive from Invercargill Airport.

The Conference organising committee have arranged for bus transport to/from Invercargill airport for all delegates. There is an extra minimal cost for this and all bus tickets must be booked with your registration. Click here for more information on the bus transport.




Conference Dinner Venue


Bill Richardson Transport World is the largest private collection of its type in the world. Home to over 250 vehicles, a wearable arts collection, children’s play zones, The Grille Cafe and themed bathrooms fast becoming as famous as our vehicles. Transport World has something for everyone. 

Date: Thursday 8 December

Theme: 'The Roaring 20's' - click here for costume ideas!

5.30pm: Access to the Museum to view the full collection (delegates own cost)

6.30pm: Pre-Dinner Drinks 

7.00pm: Dinner (set menu)

Dinner will be followed by entertainment from local Invercargill band 'Midnight Cruise'

More Information on the Venue